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  • Basis Full Time
  • Closing Date
  • Reference RET03

Retail Coordinator (Full Time)

A position has become vacant within a specialist organisation operating in the optical industry for over thirty years. We are seeking to recruit smart, reliable, highly organised and efficient personnel to join our growing team!


The selected candidate will be the point of reference with regards to coordination of appointments and other tasks throughout Vision Opticians.


This person will be responsible for maintaining an accurate clinic calendar, be the point of reference to all eyecare professionals, populating and managing customer databases with all relevant information both for clinical and marketing purposes. The goal is to provide high class customer service to our clients. 


Key Responsibilities

Managing incoming calls for client booking and their needs

Taking appointments over the phone

Scheduling patient appointments with their primary eyecare professional based on software applications

Dealing with questions from patients and giving them the information they need and/or direct queries to the relevant persons/departments

Checking all appointments for the day and sending appointment confirmations

Reviewing patient information in the system and confirm or update as required

Liaising with eyecare professionals if there are any changes or updates in schedule


Collecting and inputting patient data and other data as required into the database

Liaising effectively with store managers for special requests, exceptions and other tasks

Being involved in implementing and maintaining proper policies and procedures with regards to any functionalities

Exhibiting outstanding customer service skills and problem resolution by demonstrating, flexibility, friendliness and empathy with clients



Be able to communicate fluently in Maltese and English


High level customer service at all times and possess excellent communication skills


Highly reliable and dependable


Excellent interpersonal skills including verbal and written communication skills


Organised and efficient with a strong attention to detail


Excellent interpersonal skills


Courteous and well mannered


Must have working knowledge of basic computer applications (e.g. Microsoft Word, PowerPoint, Excel, Project, and Outlook)


Working Conditions

This role is offered as a full time role with the possibility of working part of the hours remotely from the comfort of your home


40 hours per week with the possibility of 4 hrs overtime / week. Monday - Friday (9am - 1pm and 4pm - 7pm) and Saturdays (10am - 12)

Indefinite Contract


A remuneration package is being offered to the right applicant based on his/her qualifications and experience.



Additional Benefits offered by the company such as free private health insurance, fruit and freshly ground coffee at the office, annual performance bonus, yearly company product vouchers (150 Euro) and regular team events.


Want to know more?

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Apply now!

If you are interested in the role kindly apply through the below form. We are looking forward to receiving your application!



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